TERMS AND CONDITIONS

Thanks for choosing University Beach Club Please read the following carefully and if you have any questions please call our office.

Excellent Adventures, Inc. (EAI) acts only as an agent for passengers in arranging transportation and accommodations. Air Carriers and hotels are not agents or employees of EAI, but are independent contractors over whom we have no direct control. Except for negligence on our part, EAI shall not be liable for any claims, losses, damages, cost or expenses arising out of, but not limited to (a) sickness, injury, accident, or death, (b) damage, loss, delay or theft of baggage or other property, (c) inconvenience or loss of enjoyment (d) injury to property or person, (e) weather, (f) flight delays, changes in the itinerary or schedule, canceled or missed air connections, (g) any factors or causes beyond our control. Our liability should in no case be greater than a full refund for the amount paid. All air transportation is via public charter flights of Student Travel America (STA) operated by Allegro Airlines, Continental Airlines, and Champion Air. Terms and Conditions of air transportation are stated in the (STA) Tour Participant Agreement (TPA)., see (TPA) for full information. (TPA) is available from your sales representatives or call our office for copies of this form. Your reservation is not confirmed or complete until EAI receives a signed (TPA) signature form in our office. (STA) is required to place the portion of your payment applicable to air transportation in a public charter escrow account. The portion of you payment applicable to ground accommodations and services is not subject to this requirement. All Dallas flights originate out of Dallas/ Ft. Worth International Airport. Houston flights originate out of Houston Intercontinental Airport.
Entry Requirements: For Mexico, US Citizens must bring the following: A valid passport or an original or certified copy of your Birth Certificate (no photocopies, no hospital birth certificates or notarized copies.) and a valid picture Driver's License. Correct Travel Documentation is your responsibility. Verification of flight departure times is your responsibility. All flight times are subject to change without notice, and do not imply any guarantee of arrival or departure times. With connecting flights, allow enough time for delays or schedule changes. We do not recommend you purchase non-changeable or non-refundable connecting tickets. If you are under the age of 18 you must have the EIA Contract/Medical Authorization Notarized by both parents.
Insurance: We recommend you purchase baggage, health and accident coverage.
Prices: Prices are subject to change until paid in full. Prices are subject to fuel surcharge fees and departure tax increases. Trip price will vary with respect to how many people are occupying a room. Add $20 to package price after January 31, 2004. To obtain a certain price, it is your responsibility to have the necessary number of participants staying in your room. If one of the participants cancels, their roommate's trip prices will vary. No refund or trip tickets will be given out until these differences have been paid. Mexico and U.S. departure taxes and airport fees subject to change. Participant agrees to pay reasonable attorney fees and other expenses incurred by EAI in collection of unpaid damages, insufficient or stopped checks, or other losses under this agreement if such collection is deemed necessary by EAI.
Room Assignments: Proper room assignments must accompany all reservation forms. Roommate changes at the your request must be done in writing and accompanied by a $20 fee.
Room Security Deposit: You will be asked to provide a room security deposit with an open credit card voucher. Damage to your hotel room will be your responsibility, regardless of who caused it.
Room Check-In and Check-Out are 3 PM and 10 am, respectively.
Room type is Run-of -the-House: All packages are sold by hotel category. Accommodations in each category are of the same quality and offer amenities of the similar standard. If for any unforeseen reason you are moved to a hotel in a different category you will be reimbursed the difference of the hotel cost.
Payments: $100 Deposit is due at time of reservation. All checks must be written out to University Beach Club or your Certified Travel Agent. Full payment is due February 4, 2004. For each week the payment is late there will be an additional $10 late charge. Reservations not paid in full within 30 days of departure will not be guaranteed. Return Check fee is $25. Initial deposit applied to accommodation portion of trip. Credit card charge-backs of any amount are prohibited.
Cancellations: 60 days or more before departure $25 per person; 59 days - 31 days prior to departure 50% of trip price fee; 30 days or less 100% of trip price fee.
Changes: Substitution of a participant is prohibited and does not release you from the cancellations fees. If you or one of your roommates cancel, the trip price that the roommates still on the trip will have to pay will vary. We hold both the person canceling and their roommates responsible for these differences. We will be unable to give out any refund or trip tickets until these differences have been paid. Schedule changes by the customer will cause a $25 additional fee. There will be no changes of any kind 14 days or less before departure.
Refunds: No shows will not receive any refund. No refunds once trip commences or for features of the the trip which the participant opts not to use. All requests for refunds must be in writing within 30 days of the trip.
We reserve to the right to use any picture of the tour participants and activities for our advertising.
This agreement is accepted by payment for a reservation or participation on the trip.
Verbal modifications are not valid. EAI law enforcement, and hotel/airline management may refuse to accept or retain you as a participant at any time whenever in our sole judgement, conditions warrant, in which case no refund will be made.

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